Current Info

The 'Current Info' menu item will display information about the current Meeting Room that you are in.

Search for Meetings

Search

Search for meetings lets you search for meetings within your communities.

The drop-down box 'From my eZuce Vibe communities' allows you to also select 'Only my booked meetings'.

Entering text in the search box in the center near the bottom of the window will immediately search as you type. You can also search by Community Name by clicking on the down arrow next to the magnifying glass.

Using the 'Export' button will allow you to export an iCal file for import to a calendar entry.

Create

At the top of the Bookings window clicking on the 'Create' tab will allow you to Book a meeting directly from the Vibe client instead of needing to do it through https://vibe.ezuce.com.

Community lets you specify which community you will book the meeting in (if you belong to multiple Communities this would be relevant).

Meeting Title is the title of the meeting.

Access PIN is a 4 digit number that can be used to secure a meeting. Meeting participants would have to know this PIN to get into a meeting. It's limited to 4 digits for backwards compatibility with H.323 systems.

Moderator Key is a PIN that a moderator would use to access a meeting.

Type of meeting:

    Open Meeting - This is the standard type of meeting room.

    Broadcast - Like a Plenary Session but with no feedback from the audience allowed.

    Plenary Session - This is a Webinar type of session where there's a presenter and users can raise their hands to ask questions. They can be promoted to presenters and turn on their mic/camera as well.

    Classroom - Identical to a Plenary Session.

Application Tabs: Web applications you'd like to have opened in Vibe desktop client when entering the meeting.

Private Booking if selected will display a method to search for community members to directly send them invitations to this new meeting.

Meeting Time:

    Now - Creates a meeting and starts it immediately.

    Scheduled - Schedule a one time or recurring meeting for some time and length in the future.

Click on 'Create' once the form is complete to create the new meeting.

Book a Meeting

Book a meeting brings up the Create box as shown in the previous section.

Join Meeting

It's easy to join any meeting just by knowing the meeting ID. This meeting doesn't even need to be in one of your communities.

Simply enter the meeting ID in the 'Enter a meeting ID' box or click on the down arrow to select a meeting you attended before. Click on 'OK' when you are ready to join the meeting.