Hint, anywhere you see the YouTube play button, click on it for a video regarding the topic!
Vibe is broken up into several functional areas. We'll briefly discuss each of the areas and then go into depth. Please refer to the following screen shot as you read.
At the top of the application in the tan area are the menu and application controls for camera, microphone, etc. Below the control area and along the left are the integrated SIP softphone, your community's meeting rooms and your community's list of members. Below the application controls and to the right are the video tile and chat areas. Below the chat area is the chat input and the application tabs.
The Application Controls allow the user to enable and disable different components as well as access the application's settings.
From left to right the buttons are: Menu button, Show/Hide Left Panel, Search Box (searches for meeting rooms and community members). When you are in a meeting the Camera Enable and Selector, Microphone Enable and Selector, Speaker (sound) Enable and Selector, Desktop Sharing, Show / Hide Chat will be visible. On the far left of the Application controls area are Exit Room, and User Profile.
|Click on the menu icon to see additional menu options||A green check mark on an icon indicates that the device is active|
|Start/Stop camera & Camera Control||Click on the arrow to display a drop-down menu|
|Open/Close Microphone & Microphone Control|
Audio levels are shown in the VU meter, click on the speaker
VU meter to adjust volume and on the mic VU meter to adjust gain
|Speaker On/Speaker Off & Speaker Control|
|Start/Stop Desk Share|
The menu items are quite extensive and documented here: Menu Items
Click on Camera Control icon to enable (green check) or disable video (no check). Click on the drop-down arrow to select which camera you'd like to use and to also control bandwidth, frame rate and resolution of each camera.
Click on the Microphone control icon to enable (green check) or disable video (no check). Click on the drop-down arrow to select which microphone you'd like to use. Also, you will need to use your system's properties (on Mac, System Preferences -> Sound -> Input) to control the input level of the Microphone. It's important to not turn the microphone input volume too high. Doing this will cause your audio to saturate and be broken up to others in the meeting.
On Mac - System Preferences -> Sound -> Input
On Windows - Settings -> System -> Sound -> Input
On Linux - Settings -> Sound -> Input (on Ubuntu anyway... ymmv)
Click on the Speaker control icon to enable (green check) your speakers or disable (no check) your speakers. Click on the drop-down arrow to select which speaker output device you'd like to use. You can click on the VU meter beside the speakers to control the output volume.
Click on the Desk Share control icon to enable (green check) sharing of your desktop to the meeting. Click on the Desk Share icon again to disable desktop sharing. Click on the drop-down arrow beside the Desk Share icon to select between full screen and windowed operation.
When Desk Share is enabled you'll see a red box as shown below. The controls are shown in the image below.
The Show/Hide Chat Control icon allows the user to show or hide the chat area of the client. This leaves more room for videos if desired.
If you have the SIP Softphone configured, the Phone left side menu item will appear. To initially configure the phone click on the Menu button, select the "Preferences" menu item and then click on the "SIP Settings..." button.
Enter your registrar or SIP domain, your username and your SIP password. If you click on 'Adv. Options' you'll be able to specify an Auth User (useful for Cisco Call Manager SIP clients) and also choose 'TCP' instead of the standard 'UDP'. Clicking on the "Register" button will set the indicator to Green and say Registered if the client registers properly (the "Register" button will also then say "unRegister").
The "Auto Register" option automatically registers the SIP Softphone every time you start Vibe.
The "Allow Inbound" option allows your softphone to receive calls (otherwise you can only use it for outbound calls).
The "Auto Answer" option allows you to automatically pick up any new inbound call.
The "Ringtones" button allows you to specify different ringtones and set the volume of the ringtone.
Community Meeting Rooms
In the Community Meeting Rooms area, you'll see a list of all of your own meetings as well as any publicly accessible meetings within your community. You can join any meeting by clicking on it. If you hover over a meeting a list of meeting participants will be displayed (as long as the room is not locked). Following is an expanded view of a couple meeting rooms in a community.
If you are in a particular meeting, the meeting name will be highlighted with a dark grey. Clicking on the people icon or hovering over it will display all of the users in a room (you'll see additional options for locking the room if you are a room moderator). Mousing over any user of the room will allow you to click on the three dot menu to chat or have an Aparte (sidebar) conversation with the user.
A room owner or moderator can lock a meeting room at any time by clicking on the lock symbol next to the meeting room information. If you don't see a lock symbol you don't own that room nor are you a moderator for that room. If you see a solid lock symbol that room is locked.
You can use the favorite selector to mark the room as a favorite. This will keep the meeting room at the top of the meeting room list.
If you click on the information button, you'll be given details about a meeting room. Additionally if you are the room owner, you'll have the opportunity to edit the settings for the room.
After you click on the information button you'll see the following:
If you own the room, the 'delete' and 'modify' buttons will be present.
Community Member List
The Community Member List is the list of all the people in your Community. Clicking on a user will allow you to invite them to a meeting (if you aren't in a meeting, it will invite them to a private meeting). You can also initiate a private chat conversation and mark a member as a favorite with the star icon (this will keep them at the top of your Community Member List). Mousing over a user will show you what room they are in if they are in a room, show their email address and if they are 'Away' indicate how long they have been away from their keyboard / mouse.
You'll also notice that you are at the top of the list, clicking on the settings gear on your account will allow you to modify your profile or manually control your presence.
The Video Tile Area is a dynamic area for video. There's a video mode selector tool in the upper right of the area allowing the user to select one of many video modes. The available modes are seen in the following screen capture:
Video Mode Selector
The Arrow that points to the left expands / contracts the selector.
The next icon with the single person and "red X" disables all inbound video.
The icon with the fuel gauge running on empty allows the user to receive all videos as a single video for low bandwidth connections.
The icon with the speaking bubble shows the active speaker's video.
The icon with the hand allows the user to select which videos appear in the large video area.
The icon showing multiple users displays all videos of all users in the meeting.
The icon with two users and the bar creates a set of small video tiles across the top of the chat area.
Change Video Tile Area Size
To change the size of the Video Tile Area, grab the bar between the Video Tile Area and the Chat Area and move it up or down. Active videos will re-size to fill the space.
Video controls are available on active videos on mouse-over.
The double box icon at the top allows the user to disconnect the video from the application to move it to a separate monitor.
The icon with an 'i' in it, displays information about a video tile such as bandwidth and frame rate.
The magnifier button below that lets the user zoom into a particular area of the video.
You can also initiate chat, aparte or have other control over a user (if you are a moderator) with the horizontal three dot menu.
The user's name appears at the bottom of the video tile if the tile is large enough.
Chat Area and Chat Input
The Chat Area shows all messages for the selected room or private chat. Different chat sessions can be selected in the Appliaction Tabs area. The community-wide chat is first in the list, anything posted here goes to all members of the community. The name of this tab is the same as the Community's name.
Right-clicking in the chat area will allow the user to copy, paste, clear (on the user's own screen) or clear the entire chat (if you are a room moderator).
At the bottom of the Chat Area is the chat input box, with an emoji selector to the right.
To the right of the emoji selector is the Alert button which will shake a remote user's Vibe to get their attention.
The furthest icon to the right allows the user to report problems to technical support.
Application (App) Tabs are located below the chat input box on the right-hand side of the screen. Application tabs can be the Community-wide chat, meeting room chat, private chat or any web based app. Web apps could be any web site, http(s) based drive, Google Doc, etc.
To add a web application to the App Tabs, click on the '+' tab. Just above the App Tabs you'll be prompted to enter the URL you'd like to use.
Once you add the URL the web page will be displayed. On the App Tab itself, you'll see some icons for use with the web page. They are left to right Back Arrow, Refresh Page, Home (starting page for App Tab), Favorite (star), Share with Meeting (in Deskshare fashion) and Close (the 'x').
The Favorite button will cause the page to always open in the Meeting Room you added the page. If you want a particular App Tab to open in every Meeting Room you go to, exit from any meetings, add the App Tab and mark it as a favorite.